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TABLE WITH FORMS OF ADDRESS

This table contains the most common formal ways of address styling and salutation in American English. The wide array of personal, regional, and stylistic preferences makes it unfeasible to provide a complete listing of all the possible variations. When a person holds several titles, his or her highest title is the preferred choice. 
Title Address Styling Salutation Styling
CLERICAL AND RELIGIOUS ORDERS 
abbot  The Right Reverend John R. Smith, O.S.B. 
Abbot of .......... 
Right Reverend and dear Father
Dear Father Abbot
Dear Father 
archbishop  The Most Reverend Archbishop of 
or 
The Most Reverend John R. Smith 
Archbishop of .......... 
Your Excellency 
bishop, catholic  The Most Reverend John R. Smith 
Bishop of .......... 
Your Excellency 
Dear Archbishop Smith 
bishop, episcopal  The Right Reverend The Bishop of .......... 
or
The Right Reverend John R. Smith 
Bishop of .......... 
Right Reverend Sir 

Right Reverend Sir 
Dear Bishop Smith 

bishop, protestant (excluding episcopal)  The Reverend John R. Smith  Right Reverend Sir 
Dear Bishop Smith 
cardinal  His Eminence John Cardinal Smith 
or 

His Eminence Cardinal Smith 

Your Eminence 
Dear Cardinal Smith 

(same) 

clergyman, protestant  The Reverend Amelia R. Smith 
or if having a doctorate 
The Reverend Dr. Amelia R. Smith 
Dear Ms. Smith 

Dear Dr. Smith 

monsignor, domestic prelate The Right Reverend Monsignor John R. Smith 
or
The Rt. Rev. Msgr. John R. Smith 
Right Reverend and dear Monsignor Smith

Dear Monsignor Smith 

mother superior (of a sisterhood)  The Reverend Mother Superior 
Convent of .......... 
or 

Reverend Mother Mary Angelica, O.S.D. 
(or other initials of the order) 
Convent of .......... 

Reverend Mother 
Dear Reverend Mother 
My dear Reverend Mother Mary Angelica 
 

(same) 

patriarch (of an eastern orthodox church)  His Beatitude the Patriarch of ..........  Most Reverend Lord 
pope His Holiness the Pope 
or 
His Holiness Pope John 
Your Holiness 
Most Holy Father 
president, mormon  The President 
Church of Jesus Christ of latter-day Saints 
My dear President 
Dear President Smith 
priest, catholic The Reverend Father Smith 
or 
The Reverend John R. Smith 
Dear Father Smith 

(same) 

rabbi  Rabbi John R. Smith 
or if having a doctorate 
Rabbi John R. Smith, D.D. 
Dear Rabbi Smith 

Dear Dr. Smith 

sisterhood, member of  Sister Mary Angelica, S.C. (or other initials of the order)  Dear Sister 
Dear Sister Mary Angelica 
Title Address Styling Salutation Styling
COLLEGE AND UNIVERSITY FACULTY AND OFFICIALS 
chancellor (of a university)  Dr. Amelia R. Smith 
Chancellor 
Dear Dr. Smith 
dean (of a college or university) Dean Amelia R. Smith 
or 
Dr. Amelia R. Smith.
Dean 
Dear Dr. Smith 
Dear Dean Smith

(same) 

president Dr. Amelia R. Smith 
President
or
President Amelia R. Smith 
Dear Dr. Smith 
 

Dear President Smith 

president, priest  The Very Reverend John R. Smith 
President 
Dear Father Smith 
professor, assistant (or associate)  Dr. Dale R. Smith 
Assistant (or Associate) Professor of .......... 
Dear Dr. Smith 
Dear Professor Smith 
Dear Mr. Smith
Dear Ms. Smith 
professor, full  Professor John R. Smith 
or 
Dr. John R. Smith 
Professor of .......... 
Dear Professor Smith

Dear Dr. Smith 

Title Address Styling Salutation Styling
CONSULAR OFFICERS 
consul, american 
(covers all consular grades such as Consul, Consul General, Vice. Consul, and Consular Agent) 
The American Consul 
(foreign city, country) 
or if in Latin America or Canada 
The Consul of the United States of America 
or if individual name is known 
Amelia R. Smith, Esq.
American Consul 
or (if in Latin America or Canada) 
Amelia R. Smith, Esq. 
Consul of the United States of America 
Sir 
Sir or Madam 

(same) 
Madam 
Dear Ms. Smith 

(same) 

consuls, foreign (covers all consular grades)  The .......... Consul 
(U.S. city, state, zip code) 
or 
The Consul of .......... 
(U.S. city, state, zip code) 
or if individual name is known 
The Honourable John R. Smith 
.......... Consul 
Sir
Sir or Madame 

(same) 
 

Sir 
Dear Mr. Smith 

Title Address Styling Salutation Styling
DIPLOMATS
ambassador, american  The Honourable Dale R. Smith 
American Ambassador 

or if in Latin America or Canada 
The Honourable Dale R. Smith 
Ambassador of the United States of America 

Sir (or Madam) 
Dear Mr. (or Madam) 
Ambassador 
 

(same) 

ambassador, foreign His Excellency John R. Smith 
Ambassador of .......... 
or 
Her Excellency Amelia R. Smith 
Ambassador of .......... 
Excellency 
Dear Mr. Ambassador 

Excellency 
Dear Madame Ambassador 

charg‚ d'affaires, american  Dale R. Smith, Esq. 
American Charg‚ d'Affaires 
or if in Latin America or Canada 
Dale R. Smith, Esq. 
United States Charg‚ d'Affaires 
Sir (or Madam) 
Dear Mr. (or Ms.) Smith 

(same) 

charg‚ d'affaires, foreign  Mr. John R. Smith 
Charg‚ d'Affaires of .......... 
or 
Ms. Amelia R. Smith 
Charg‚ d'Affaires of .......... 
Sir 
Dear Mr. Smith 

Madame
Dear Ms. Smith 

minister, american  The Honourable Dale R. Smith 
American Minister 
or if in Latin America or Canada 
The Honourable Dale R. Smith 
Minister of the United States of America 
Sir (or Madam) 
Dear Mr. Minister 
Dear Madam Minister

(same) 

minister, foreign  The Honourable Dale R. Smith 
Minister of ......... 
Sir (or Madame) 
Dear Mr. Minister 
Dear Madame Minister 
Title Address Styling Salutation Styling
FOREIGN HEADS OF STATE: A BRIEF SAMPLING 
premier  His Excellency John R. Smith 
Premier of .......... 
or 
Her Excellency Amelia R. Smith 
Premier of .......... 
Excellency 
Dear Mr. Premier 

Excellency 
Dear Madame Premier 

president of a republic Her Excellency Amelia R. Smith 
President of .......... 
or 
His Excellency John R. Smith 
President of .......... 
Excellency 
Dear Madame President 

Excellency 
Dear Mr. President 

prime minister  His Excellency John R. Smith 
or 
Her Excellency Amelia R. Smith 
Excellency 
Dear Mr. Prime Minister 

Excellency
Dear Madame Prime Minister 

Title Address Styling Salutation Styling
GOVERNMENT OFFICIALS-FEDERAL 
attorney general  The Honourable Amelia R. Smith 
The Attorney General 
Dear Madam Attorney General
cabinet officer (other than attorney general)  The Honourable Dale R. Smith 
Secretary of .......... 
or 
The Secretary of .......... 
Sir (or Madam) 
Dear Mr. (or Madam) Secretary 

(Same) 

chairman of a (sub) committee, u.s. congress 
(Stylings shown apply to House of Representatives & Senate) 
The Honourable Dale R. Smith 
Chairman 
Committee on .......... 
United States Senate 
Dear Mr. (or Madam) Chairman 
Dear Senator Smith 
chief justice  see SUPREME COURT, FEDERAL; STATE 
commissioner  The Honourable Amelia R. Smith 
Commissioner 
Dear Mr. (or Madam) 
Commissioner 
Dear Mr. (or Ms.) Smith 
congressman  see REPRESENTATIVE, U.S. CONGRESS 
director (as of an independent federal agency)  The Honourable John R. Smith 
Director 
.......... Agency 
Dear Mr. Smith 
district attorney  The Honourable Amelia R. Smith 
District Attorney 
Dear Ms. Smith 
federal judge  The Honourable John R. Smith 
Judge of the United States District Court of 
the .......... District of .......... 
Sir 
My dear Judge Smith 
Dear Judge Smith 
justice  see SUPREME COURT, FEDERAL; STATE 
librarian of congress  The Honourable Amelia R. Smith 
Librarian of Congress 
Madam 
Dear Ms. Smith 
postmaster general  The Honourable John R. Smith 
The Postmaster General 
Sir 
Dear Mr. Postmaster General 
president of the united states  The President 
The White House 

or 
The Honourable Amelia R. Smith 
President of the United States 
The White House 

Mr. President 
My dear Mr. President 
Dear Mr. President 

Madam President 
My dear Madam President 
Dear Madam President 

representative united states congress The Honourable Amelia R. Smith 
United States House of Representatives 
or for local address 
The Honourable Amelia R. Smith 
Representative in Congress 
Madam 
Dear Representative Smith 
Dear Ms. Smith 
senator, united states senate The Honourable Amelia R. Smith 
United States Senate 
Madam 
Dear Senator Smith 
speaker, united states souse of representatives The Honourable 
The Speaker of the House of Representatives 
or 
The Honourable Speaker of the House of Representatives 
or 
The Honourable Dale R. Smith 
Speaker of the House of Representatives 
Sir (or Madam) 
 

(same)

Sir (or Madam) 
Dear Mr. (or Madam) Speaker 
Dear Aft. (or Ms.) Smith 

supreme court, associate justice  Mr. (or Ms.) Justice Smith 
The Supreme Court of the United States 
Sir (or Madam) 
Mr. (or Madam) Justice 
MY dear Mr. (or Madam) Justice 
Dear Mr. (or Madam) Justice Smith 
supreme court, chief Justice The Chief Justice of the United States 
The Supreme Court of the United States 

or 
The Chief Justice 
The Supreme Court 

Sir (or Madam) 
My dear Mr. (or Madam) Chief Justice 
Dear Mr. (or Madam) Chief Justice 

Sir (or Madam) 
My dear Mr. (or Madam) Chief Justice 
Dear Mr. (or Madam) Chief Justice 

vice president of the united states The Vice President of the United States United States Senate
 

or
The Honourable Dale R. Smith 
Vice President of the United States Washington, DC (zip code)

Sir (or Madam) 
My dear Mr. (or Madam) Vice President 
Dear Mr. (or Madam) Vice President

(same) 

Title Address Styling Salutation Styling
GOVERNMENT OFFICIALS-LOCAL 
alderman (or councilman or selectman)  The Honourable Dale R. Smith 
or 
Alderman Dale R. Smith 
Dear Mr. (or Ms.) Smith 
Dear Alderman Smith 

(same) 

city attorney (includes city counsel, corporation counsel)  The Honourable Amelia R. Smith  Dear Ms. Smith 
councilman - see ALDERMAN     
county clerk The Honourable John R. Smith Clerk of ......... County  Dear Mr. Smith 
county treasurer - see COUNTY CLERK     
judge  The Honourable Amelia R. Smith Judge of the ........ Court of ........ Dear Judge Smith 
mayor  The Honourable Dale R. Smith Mayor of ............  Sir (or Madam) 
Dear Mayor Smith 
selectman - see ALDERMAN     
Title Address Styling Salutation Styling
GOVERNMENT OFFICIALS-STATE 
assemblyman - see REPRESENTATIVE, STATE     
attorney (as commonwealth's attorney, state's attorney)  The Honourable Amelia R. Smith (title)  Dear Ms. Smith 
attorney general  The Honourable John R. Smith Attorney General of the State of .......... Sir 
Dear Mr. Attorney General 
clerk of a court  Amelia R. Smith, Esq. Clerk of the Court of .......  Dear Ms. Smith 
delegate - see REPRESENTATIVE, STATE     
governor The Honourable Dale R. Smith Governor of ........ 
or in some states 
His Excellency, the Governor of .......... 
Her Excellency, the Governor of .......... 
Sir (or Madam) 
Dear Governor Smith 

(same) 

judge, state court The Honourable John R. Smith Judge of the ........ Court  Dear Judge Smith 
judge/Justice, state supreme court - see SUPREME COURT, STATE     
lieutenant governor The Honourable Lieutenant Governor of ........ 
or 
The Honourable Amelia R. Smith Lieutenant Governor of .......... 
Madam 

Madam 
Dear Ms. Smith 

representative, state (includes assemblyman, delegate)  The Honourable John R. Smith 
House of Representatives (or The State Assembly or The House of Delegates) 
Sir 
Dear Mr. Smith 
secretary of state  The Honourable Secretary of State of ........ 
or 
The Honourable Dale R. Smith Secretary of State of ........ 
Sir (or Madam) 

Sir (or Madam)
Dear Mr. (or Madam) Secretary 

senate, state, president of  The Honourable John R. Smith 
President of the Senate of the State (or the Commonwealth) of ........ 
Sir 
Dear Mr. Smith 
Senator 
senator, state The Honourable Amelia R. Smith 
The Senate of ......... 
Madam 
Dear Senator Smith 
speaker, state assembly, house of delegates, or house of representatives  The Honourable John R. Smith 
Speaker of ......... 
Sir 
Dear Mr. Smith 
supreme court, mate, associate justice  The Honourable Amelia R. Smith 
Associate Justice of the Supreme Court of ......... 
Madam 
Dear Justice Smith 
supreme court, state, chief justice  The Honourable Dale R. Smith 
Chief Justice of the Supreme Court of ........ 
Sir (or Madam) 
Dear Mr. (or Madam) Chief Justice 
Title Address Styling Salutation Styling
MILITARY RANKS 
for any rank  full rank +full name + comma + abbreviation of the branch of service 
or 
abbreviation of rank +full name + comma + abbreviation of branch of service 
Dear +full rank + surname 

(same) 

(A small sampling of address formats for military ranks is shown here. Abbreviations for each rank and the branches of service using them are shown at individual entries.) 
admiral [coast guard, navy (ADM)]  Admiral Amelia R. Smith, USCG (etc) 
or 
ADM Amelia R. Smith, USCG (etc) 
Dear Admiral Smith 

(same) 

a similar pattern is used for rear admiral (RADM) and vice admiral (VADM) with the full rank given in the salutation line.
airman [air force (AMN)]  Airman John R. Smith, USAF 
or 
AMN John R. Smith, USAF 
Dear Airman Smith 

(same) 

a similar pattern is used for airman basic (AB) and airman first class (A1C) with the full rank given in the salutation line. 
captain [air force, army (CPT); coast guard, navy (CAPT); marine corps (Capt.)]  Captain John R. Smith, USAF (etc) 
or 
CPT John R. Smith, USAF (etc) 
Dear Captain Smith 

(same) 

chief petty officer [coast guard, navy (CPO)]  Chief Petty Officer Dale R. Smith, USN (etc) 
or 
CPO Dale R. Smith, USN (etc) 
Dear Chief Smith 

(same) 

chief warrant officer [army, navy, marine corps] (covers all grades of chief warrant officers, CWO2-CWO4)  Chief Warrant Officer Dale R. Smith, USA (etc) 
or 
CWO4 Dale R. Smith, USA (etc) 
Dear Mr. Smith 
Dear Ms. Smith 
Dear Chief Warrant Officer Smith 

(same) 

colonel [air force, army (COL); marine corps (Col.)]  Colonel Amelia R. Smith, USMC (etc) or 
Col. Amelia R. Smith, USMC (etc) 
Dear Colonel Smith 

(same) 

commander [coast guard, navy (CDR)] Commander John R. Smith, USN (etc) 
or 
CDR John R. Smith, USCG (etc) 
Dear Commander Smith 

(same) 

corporal [army (CPL); marine corps (Cpl.)]  Corporal Amelia R. Smith, USA (etc) 
or 
CPL Amelia R. Smith, USA (etc) 
Dear Corporal Smith 

(same) 

a similar pattern is used for lance corporal [marine corps (L/Cpl.)] with the full rank given in the salutation line. 
ensign [coast guard, navy (ENS)]  Ensign Dale R. Smith, USN (etc) 
or 
ENS Dale R. Smith, USN (etc) 
Dear Ensign Smith 
Dear Mr. Smith 
Dear Ms. Smith 

(same) 

first lieutenant [air force, army (1 LT); marine corps (1st Lt.)]  First Lieutenant Amelia R. Smith, USMC (etc) 
or 
1 st Lt. Amelia R. Smith, USMC (etc) 
Dear Lieutenant Smith 

(same) 

general [air force, army (GEN); marine corps (Gen.)]  General Amelia R. Smith, USAF (etc) 
or 
GEN Amelia R. Smith, USAF (etc) 
Dear General Smith 

(same) 

a similar pattern is used for brigadier general [airforce, army (BG); marine corps (Brig. Gen.)], major general [airforce, army (MG); marine corps (Maj. Gen.)], and lieutenant general [airforce, army (L TG); marine corps (Lt. Gen)] with the full rank given in the salutation line. 
lieutenant [coast guard, navy (LT)] LIEUTENANT JUNIOR GRADE - see also FIRST LIEUTENANT, SECOND LIEUTENANT;  Lieutenant Dale R. Smith, USN (etc) 
or 
LT Dale R. Smith, USN (etc) 
Dear Lieutenant Smith 
Dear Mr. Smith 
Dear Ms. Smith 

(same) 

lieutenant junior grade [coast guard, navy (LTJG)] - see also LIEUTENANT  Lieutenant (j.g.) Dale R. Smith, USCG (etc) 
or 
LTJG Dale R. Smith, USCG (etc) 
Dear Lieutenant Smith 
Dear Mr. Smith 
Dear Ms. Smith 

(same) 

major [air force, army (MAJ); marine corps (Maj.)]  Major John R. Smith, USAF (etc) 
or 
MAJ John R. Smith, USAF (etc) 
Dear Major Smith 

(same) 

master chief petty officer [coast guard, navy (MCPO)]  Master Chief Petty Officer Amelia R. Smith, USN (etc) 
or 
MCP0 Amelia R. Smith, USN (etc) 
Dear Master Chief Smith 

(same) 

petty officer first class [coast guard, navy (PO 1)]  Petty Officer First Class John R. Smith, USN (etc) 
or 
PO 1 John R. Smith, USN (etc) 
Dear Petty Officer Smith 

(same) 

a similar pattern is used for petty officer second class (P02) and petty officer third class (P03). 
private [army (PVT); marine corps (Pvt.)]  Private John R. Smith, USMC (etc) 
or 
Pvt. John R. Smith, USCM (etc) 
Dear Private Smith 

(same) 

a similar pattern is used for private first class [army (PFC)].
seaman (coast guard, navy (SMN)]  Seaman Amelia R. Smith, USCG (etc) 
or 
SMN Amelia R. Smith, USCG (etc) 
Dear Seaman Smith 

(same)

a similar pattern is used for seaman apprentice and seaman recruit [coastguard, navy]. 
second lieutenant [air force, army (2LT); marine corps (2nd Lt.)]  Second Lieutenant John R. Smith, USA (etc) 
or 
2LT John R. Smith, USA (etc) 
Dear Lieutenant Smith 

(same) 

senior chief petty officer [coast guard, navy (SCPO)]  Senior Chief Petty Officer John R. Smith, USCG (etc) 
or 
SCPO John R. Smith, USCG, (etc) 
Dear Senior Chief Smith

(same) 

sergeant [air force, army (SGT)]  Sergeant Amelia R. Smith, USAF (etc) 
or 
SGT Amelia R. Smith, USAF (etc) 
Dear Sergeant Smith 

(same) 

a similar pattern is used for other sergeant ranks, including first sergeant [army (ISG); marine corps (1st Sgt)]; gunnery sergeant [marine corps (Gy. Sgt)]; master sergeant [airforce (MSGT); army (MSG)1; sergeant first class [army (SFC)]; staff sergeant [airforce (SSGT); army (SSG); marine corps (SSgt.)]; and technical sergeant [airforce (TSGT)] with the full rank given in the salutation line. 
sergeant major [army (SGM); marine corps(Sgt. Maj.)]  Sergeant Major Amelia R. Smith, USMC (etc) 
or 
Sgt. Maj. Amelia R. Smith, USSIC (etc) 
Dear Sergeant Major Smith 

(same) 

warrant officer. [army, coast guard, navy(WO 1)] - see also CHIEF WARRANT OFFICER  Warrant Officer Dale R. Smith, USA (etc) 

or 

WO I Dale R. Smith, USA (etc) 

Dear Warrant Officer Smith 
Dear Mr. Smith 
Dear Ms. Smith 

(same) 

Title Address Styling Salutation Styling
UNITED NATIONS OFFICIALS 
representative, american (with ambassadorial rank)  The Honourable Dale R. Smith United States Permanent Representative to the United Nations  Sir (or Madam) 
Dear Mr. (or Madam) 
Ambassador 
representative, foreign (with ambassadorial rank)  His Excellency John R. Smith Representative of ........ to the United Nations or Her Excellency Amelia R. Smith Representative of ........ to the United Nations  Excellency 
My dear Mr. Ambassador 
Dear Mr. Ambassador 

Excellency 
My dear Madam Ambassador 
Dear Madam Ambassador 

secretary-general  Her Excellency Amelia R. Smith Secretary-General of the United Nations 
or 
His Excellency John R. Smith Secretary-General of the United Nations 
Excellency 
My dear Madam (or Madame) Secretary-General 
Dear Madam (or Madame) Secretary-General

Excellency 
My dear Mr. Secretary General 
Dear Mr. Secretary-General 

undersecretary  The Honourable John R. Smith Undersecretary of the United Nations  Sir 
Dear Mr. Smith 

 

HOW TO ADDRESS MEMBERS OF THE HOUSE OF LORDS
 
Beginning of Letter End of Letter Envelope
 
Duke
Dear Duke of ............. Yours sincerely His Grace the Duke of ...............................
Marquess
Dear Lord .................. Yours sincerely The Most Hon. the Marquess of .................
Earl
Dear Lord .................. Yours sincerely The (Rt. Hon. the) Earl (of) ........................
Countess
Dear Lady .................. Yours sincerely The Countess (of) ......................................
Viscount
Dear Lord .................. Yours sincerely The (Rt. Hon. the) Viscount .......................
Baron
Dear Lord .................. Yours sincerely The (Rt. Hon. the) Lord .............................
Baroness
Dear Lady .................. Yours sincerely The (Rt. Hon. the) Baroness .......................
Lady
Dear Lady .................. Yours sincerely The (Rt. Hon. the) Lady .............................
Archbishop
Dear Archbishop Yours sincerely The Most Rev. and the Rt Hon the Archbishop of ............................................
Bishops
Dear Lord Bishop Yours sincerely The Rt Rev. the Lord Bishop of ..................


 

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